Below are some example templates as well as tips and ideas to help you get started with writing and preparing effective meeting minutes. Meeting minutes are the notes that capture what happened at a meeting! Different than a meeting agenda , it records the decisions made and actions requested by the group. Despite the team, they are not a minute-by-minute record but include the key details that the team will want to know.
It's important in meeting minutes to capture information such as:. Minutes are the record of who was there and what happened. They are an important source of information for people who were unable to attend or looking back to reflect on what happened. They're also an incredibly effective tool to notify or remind people of tasks assigned to them or timelines to keep everyone on track.
Sign up for a free Notejoy account so you can start taking notes with your entire team. Have decisions been shared with everyone who needs to know? They are an important source of information allowing participants to reflect on what happened. A written record is the best way to avoid misunderstandings stemming from people having different recollections of the meeting. They notify people of tasks assigned to them and create clear timelines to keep everyone on track. They create clarity about what the next steps are and who is responsible for what, making sure no action items are forgotten.
They act as a source of information for members who were unable to attend. They allow participants to go back and revisit the key ideas and discussion points that led to a decision. Without a clear record, it is easy to forget why a certain decision was made. In the worst case, you may end up having to repeat the meeting and have the same discussions all over again.
In the past, minutes would be shared with the participants as an email attachment. Some companies still disseminate meeting notes the same way. However, this approach has many downsides. The meeting notes are hard to organize and can easily get lost in your inbox. Getting input from participants and revising the record requires multiple email loops. There is no easy way to follow up on assigned tasks. Today, most companies have better tools at their disposal.
Internal wiki tools, such as Nuclino allow companies to organize and collaborate on their minutes much more efficiently:. Often neglected, a meeting agenda is one of the best ways to ensure you stay focused and prevent unproductive meetings. It sets the pace of the meeting and acts as a time management tool. It will also serve you as an outline when you write the minutes. Include a list of participants, both present and absent, and share the minutes with them after the meeting.
If you are using a tool like Nuclino , you can simply -mention the attendees, sending them an in-app notification and sharing the document with them. Using your meeting agenda as an outline, separate your notes into clear categories, for example, discussion items, decisions made, and tasks and next steps. Create a meeting minutes template and follow it consistently.
Make sure that your minutes are complete and accurate by asking other participants to go over them. In Nuclino, they can easily share their input by leaving a comment. After the meeting, share the minutes with anyone who might find them relevant even if they didn't participate. Education minutes. Meeting minutes simple. Classic meeting minutes. Triangles meeting minutes. Formal meeting minutes. Educational meeting minutes blue. Educational meeting minutes. Minutes for organization meeting long form.
Minutes for organization meeting short form.
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